At some point, business professionals have found themselves in a conference room with the same thought: “This is pointless, what am I even doing here?” While it’s natural to assume that you’ve fallen victim to another unnecessary meaning, the true culprit of the day is much more important: ineffective meeting management. In truth, there is no such thing as an ineffective meeting—there are only wasted opportunities. If you want to make sure that your own business meetings fall more frequently into the former category than the latter, you need to keep a few key things in mind.
The Dollars and Cents of Ineffective Meetings
According to a study, business professionals lose approximately 31 hours per month to ineffective and generally unproductive meetings—almost a full work week. Approximately 11 million meetings happen across the country each day and most professionals attend around 62 hours of meetings per month. Put another way, roughly half of that time spent discussing X, Y, and Z topics is completely wasted—time that could be better allocated elsewhere.
What is Meeting Management?
The answer to the question “Why are there so many ineffective meetings going on?” is a simple one: poor meeting management. Meeting management essentially represents everything that a meeting should be. It isn’t just about the topics being discussed, but why they need to be discussed in a meeting instead of a company-wide e-mail. Meeting management encompasses all of the preparation that goes into making sure that these events actually produce results—instead of forcing employees to spend time spinning their wheels, exchanging information that they either don’t need to know or already learned at some point.
The aforementioned study also revealed that there is a direct relationship between the preparation for related materials or agenda and the productivity of the meeting in question. In essence, leaders who call meetings just because they feel like they have to are more likely to wind up with unproductive appointments on their hands.
Another interesting finding is that a lifetime of ineffective meetings has essentially raised a generation of the workforce that has never actually been a part of a truly productive gathering—leading to an inability to recognize the importance of having better meetings in the first place. More employees see them as “just something that happens” as opposed to a truly focused, driven part of their work day. Meeting management skills can help leaders show employees what an effective meeting actually looks like, putting them in a much better position to rise to the occasion and contribute actively instead of letting time pass by.
Maximize Meetings with Further Training
At 360training.com, we understand just how important effective meeting management is to your bottom line. Meetings don’t just keep everyone on the same page—they also keep everyone moving forward as much as possible. Browse thousands of online courses that tackle how to run effective meetings and take advantage of further training programs depending on your needs. To find out more about how to improve your meeting management skills, please don’t hesitate to contact us today.