ERP 80573-Payables Management in Microsoft Dynamics GP 2013

80573-Payables Management in Microsoft Dynamics GP 2013

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  • Course Delivery: Virtual Classroom
  • Language: English

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Description

The one-day Microsoft Dynamics GP Payables Management course examines the accounting cycle and the processes required to enter vendor invoices and process checks. This course also shows you how to perform additional functions such as adjustments, prepayments, month-end closing, and cash flow control.

A thorough understanding of these topics allows for capitalizing on vendor discount dates to reduce accounts payable liabilities and easily select the right vouchers for payment by date, vendor, number, or custom query to control cash outlay. This course also provides guidance on how to define default values that automatically populate data fields and how to gather the information needed to make better business decisions by exploring powerful inquiry and lookup functions.
 

Course Objectives

After completing this course, students will be able to:
  • Set up Payables Management and identify the customizable options available in the setup windows.
  • Perform all Payables Management related data entry functions including vendor invoicing, check processing, recurring vouchers, and manual checks.
  • Select documents for payment and make appropriate adjustments to payment amounts prior to check processing.
  • Correct input errors using the Edit Transaction Information window.
  • Perform maintenance on Payables Management documents and other records such as vendors and recurring invoices.
  • Understand the steps and requirements to void checks and invoices.
  • Use inquiries or print reports to verify data and perform financial analysis for audit trail purposes.
  • Identify the impact of Payables Management on other areas of Microsoft Dynamics GP.
 

Topics Covered

Module 1: Overview and Setup Procedures
This module discusses the necessary setup options to start using Payables Management in Microsoft Dynamics GP. It discusses the general setup windows, and also key record setups including vendors and vendor classes.
  • Features and Benefits
  • Payables Management Setup
  • Payables Setup Options
  • Vendor Class Maintenance
  • Vendor Class Accounts Setup
  • Vendor Maintenance
  • Vendor Maintenance Options
  • Vendor Address Maintenance
  • Vendor Account Maintenance
  • Beginning Balances
  • Vendor History
  • Lab : Payables Management Setup
  • Lab : Setting up a New Vendor Class
  • Lab : Setting up a New Vendor

Module 2: Daily Procedures
This module explains the different types of transactions that can be entered in Payables Management. Transactions discussed include invoices, credit memos, debit memos and scheduled payment invoices.
  • Batch Entry
  • Payables Transaction Entry
  • Scheduled Payments Entry
  • Post Scheduled Payments
  • Lab : Enter an Invoice
  • Lab : Enter and Pay an Invoice
  • Lab : Enter a Credit Memo
  • Lab : Payables Scheduled Payments

Module 3: Entering Payments
This module explains how to enter payments made to vendors. It discusses entering manual payments and generating checks to pay vendors.
  • Payables Manual Payment Entry
  • Computer Checks - Select Checks
  • Edit Payables Checks
  • Edit Payables Check Batches
  • Print and Post Checks
  • Apply Payables Documents
  • Batch Recovery
  • Lab : Manual Payments, Credit Card
  • Lab : Manual Payments, Enter a Prepayment
  • Lab : Select Checks
  • Lab : Edit Payables Checks; Adding a Payment
  • Lab : Edit Payables Checks; Removing a Vendor/Voucher
  • Lab : Printing and Posting Checks
  • Lab : Applying Payables Documents

Module 4: Intercompany Transactions
This module discusses the capabilities and use of intercompany transactions in Payables Management.
  • Define Intercompany Relationships
  • Enter Intercompany Transactions
  • Post Intercompany Transactions in General Ledger
  • View Intercompany Transactions in Inquiry

Module 5: Maintaining Records
This module focuses on how to manage vendor relationships and the transaction data that you collect from purchasing transactions. Also included in this module is information about reporting and inquiry on vendors and transactions that are associated with purchasing.
  • Vendor and Transaction Holds
  • Void Open Payables Transactions
  • Void Historical Transactions
  • Edit Payables Transactions
  • Change or Delete Vendor Records
  • Remove History
  • Reconcile
  • Use Inquiries
  • Report Options and Printing
  • Report Groups
  • Lab : Transaction Holds
  • Lab : Void an Open Transaction
  • Lab : Void a Historical Transaction
  • Lab : Edit Transaction Information
  • Lab : Delete a Vendor
  • Lab : Remove History

Module 6: Period-End Procedures
This module discusses period-end closings and the recommended steps that must be completed at each closing. Many of the steps are optional.
  • Closing a Period
  • Close the Calendar Year
  • Close the Fiscal Year
  • Lab : Close Fiscal Periods
  • Lab : Year-End Closing

 

Prerequisites

Before attending this course, students must have:

  • A working knowledge of Microsoft Windows
  • Knowledge of basic accounting principles
 

Subject Matter Expert

Productivity Point Global is led by a team of individuals with world-class experience in professional development skills and leading edge technologies. These established professionals collaborate to drive PPG's business forward through entrepreneurial innovation, strategic partnerships, brand management and sales growth. Productivity Point Global, previously ExecuTrain of Florida, began in 2003 and evolved out of a desire to increase our outreach both nationally and internationally. Utilizing the highest standard in customer service combined with our subject matter experts and high-end training venues, PPG has carved a niche by consistently expanding our corporate and government client base, originally hosted in the southeastern region of the US. By consistently setting quality as the benchmark of our value system, PPG combines strategic partnerships and cutting edge technology with our determined efforts to branch out into other regions. PPG's combination of technology and professional skills training, IT outsourcing, and event hosting enables us to place a focused emphasis on the diversified business needs of our clients. For more info please visit: http://www.productivitypoint.com/

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