A successful business is one with an ideal workplace. A cooperative, educated workplace that is kept as free from harm as possible. To avoid on-job injuries and fatalities, there is a critical need for a comprehensive safety plan. Not only does it result in a safer working environment, it also encompasses a complete sphere of organizational activities to ensure efficient safety protocols.
Here are a few things a Safety Management Plan should consist of:
- Responsibility. Responsibility starts from the top and extends all the way to the bottom. From the head of the organization to the lowest level of the hierarchy. Appointed regulators of health should ensure legal regulations are met, as well as, see to it that every employee is partaking in the safety plan.
- Hazard Identification, Analysis, and Control. Health hazards need to be identified quickly. This can be done by employee observations, safety, and health inspecting personnel, or accident reports and investigations. Once identified, eliminate any hazards you can. Hazards that can be controlled should be controlled and protective equipment should be used where deemed appropriate. Individual controls should be placed on indoor air quality, biological hazards, and bloodborne pathogens.
- Health and Safety and Education and Training. A well-trained employee is a much safer employee. The management should implement a Workplace Safety Program for every employee. Additionally, elaborate communication plans should be devised for employees working in high-risk areas, e.g., chemicals. The human resource team needs to determine specific training needs for different departments, and also look into how the training should be conveyed. In-house sessions, on job sessions, or online courses that are available are a great source of training methods.
- Property and Life Safety. Personnel trained in first aid and preliminary medical treatment should be present on site. Health officers should also be trained in CPR and the administration of cardiac defibrillation. First Aid boxes should also be readily available. Additionally, hazardous materials and substances should be locked and accessible only by authorized personnel. Any spillage should be treated with the utmost caution, and the area should be evacuated as soon as possible. Furthermore, to prevent contagious and injurious spread of disease, PPE (personal protective equipment) should be used.
- Reporting, Investigation and Corrective Action. Any accident should be accurately reported and investigated, and corrective action should be taken to minimize any such re-occurrence. Any accident should see injuries treated promptly and incidents recorded quickly. Complaint forms and written statements should be available. Top management should direct corrective action and reprimand the possible culprit, if any. Periodic meetings are scheduled for compliant solutions and general updates to the safety law.
- Compliance. The effectiveness of the plan lies in swift implementation and compliance regardless of stature. Supervisors and seniors must be held responsible for the behavior of their subordinates. Unsafe behavior exhibiting employees shall be trained and educated additionally.
- Record Keeping. A business shall keep all relevant and appropriate data of employees as required by law. Additionally, updated medical records should also be held with the company. Confidentiality and privacy should be respected of such records with very restricted access. Furthermore, such records shall be kept for a minimum of three years.
- Emergency Plans. A well-strategized plan for employee safety and exit in the case of an emergency. Proper marking and dedicated signs of emergency exits shall be displayed, and an awareness campaign for employees concerning such doors and plans should be held. Additionally, the presence of a swift and efficient communication system that addresses and delivers real-time updates about an emergency, crisis, or any other significant matter is also recommended.
- New Construction or Renovation. Adequately plan and analyze aspects of new construction and renovation projects. Preserving site resources and conserving energy and materials in construction and building operations are essential benefits. Businesses should utilize green building practices that reduce adverse environmental impacts.
- Safety Committee and Inspection. Businesses should be subject to regular periodic inspections and checks. Regulatory authorities and boards, such as, OSHA, are responsible for the enforcement of state and federal rules and regulations upon Safety and Health standards. In the case of surprise checks by authorities, be aware of their rights. Do not attempt to argue or confront them, as that would only hamper your rapport and negatively impact your business report.